TENANT FINISH REPRESENTATION
Not every project starts from the ground–up. We work with clients focused on renovation, restoration, and overall tenant improvement.
Eskie + Associates works with Tenants, Landlords and Owners to deliver the perfect space.
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• Conduct discovery meeting with Tenant and established team members
• Conduct tour of sites with broker and Tenant
• Identify overall strategy, general timeline, business objectives and projects requirements
• Review all available scope and site information
• Coordinate development of test fit with architect/designer and Landlord
• Develop and review project budgets and schedule
• Identify building components that may impact construction cost
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• Develop Tenant work letter scope identifying Landlord and Tenant responsibilities that align with budgets
• Detailed review of proposed lease with focus on timeline and Tenant work letter
• Detailed review of TI process
• Review Landlord and Tenant work obligations and coordinate with project budgets
• Manage timely Tenant and Landlord review/approval process
• Suggest modifications for consideration by Tenant and Tenant’s legal representative
• Review subsequent Lease and Work Letter versions as requested and required
• Review final Lease version
• Identify TI allowance terms and work into budget and pro forma
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• Provide Tenant with budget and schedule information needed for financing efforts
• Assemble project team
• Develop and review project specific RFPs
• Review design objectives
• Coordinate Tenant needs with Design Team
• Develop design stage schedule
• Identify milestone dates, lead times, deliverables, action items, and desired move in date
• Review of design and construction document progress
• Establish and manage project budget
• Keep Tenant informed of changes to the baseline budget through design updates
• Evaluate MEP and other infrastructure systems and capacity; understand any unique needs by the Tenant (i.e., cooling in IT room, extra power needs, power in specific areas for FF+E)
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• Receive and review plans to ensure they meet Tenant expectations and needs
• Identify 3 (at a minimum) qualified bidders; send RFP
• Schedule and coordinate pre-bid walk-thru
• Develop preliminary schedule backing into Tenant move-in date
• Coordinate the receiving, reviewing, and distributing of RFIs between GCs and Designer
• Collect bids and perform bid analysis
• Implement value engineering (if necessary)
• Select most qualified GC to perform work
• Negotiate GC contract
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• Develop construction schedule with GC in coordination with lease documents and commencement dates
• Negotiate and prepare agreement(s) with Construction Team
• Manage permits and submittals
• Receive and review change order requests
• Update budget and notify Tenant of changes and forecasted costs
• Coordinate with Landlord for TI allowance reimbursement payments
• Receive and review all vendor invoices to create monthly draw to client and/or Landlord
• Coordinate and attend project meetings
• Arrange and lead regular site visits
• Provide periodic budget updates of Tenant and Landlord costs
• Monitor construction quality and conformance with design and specifications
• Coordinate with Landlord for execution of Landlord work
• Administer punch list and final inspections
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• Develop scopes for Tenant FF+E and low voltage vendors
• Coordinate scope of Tenant work with general contractor / Landlord scopes to prevent gaps or double ups
• Conduct existing site survey
• Assist Tenant in determining needs for furniture, delivery coordination and supervision, installation coordination and supervision and furniture liquidation
• Advise Tenant on qualified vendors and scope to fit their budgets
• Develop project specific RFPs for vendors and review bids
• Negotiate purchase agreement with selected providers
• Manage design and construction coordination between vendors and architect / general contractor
• Coordinate with third party vendors
• Conduct coordination meeting(s) and maintain daily communication with all vendors
• Review all vendor invoices for accuracy
• Monitor and report on FF+E and low voltage budget
• Manage payment and closeout of all Tenant vendors
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• Manage preparation of all vendor activities
• Review and coordinate on-site activities of each contractor/vendor
• Act as on-site representative on behalf of Tenant
• Attend and lead all necessary move meetings
• Establish move criteria with Tenant
• Coordinate Tenant’s move schedule with all vendors and with construction activities
• Assist Tenant in conducting a thorough move inventory and damage assessment review
• Process any damage claims with mover (if needed)
• Schedule post move support with movers
• Review all relocation invoices for accuracy and monitor and report on relocation budget
• Compile all close-out from the appropriate contractors/vendors
• Coordinate turnover process, including all user manuals
• Prepare a financial reconciliation of project budget versus final cost analysis
• Assemble documentation for final Landlord invoice and payment of TI allowance funds